Community Foundations of Canada (CFC) was founded in 1992 to support and connect community foundations working across Canada. The movement of community foundations has grown considerably since then; today, more than 90% of Canadian communities have access to a community foundation. Collectively the network stewards combined assets of more than $6.2 billion, and we’ve put hundreds of millions back into communities. CFC’s purpose is to “relentlessly pursue a future where everyone belongs.” In addition to championing the issues that matter to Canadians, CFC also acts as a catalyst, thought leader, and partner to help make our communities stronger, more resilient, and sustainable.

CFC’s team dreams big about community impact, with a supportive culture rooted in learning, collaboration, and a dedication to teamwork. The main office is in Ottawa, and we work closely with our network that has deep roots in communities from coast to coast to coast. We’re expanding our team with the addition of the role of Administrative Assistant, Indigenous Peoples Resilience Fund (IPRF). This position will play a central role in maximizing and supporting the IPRF team and its advisory committee.

The IPRF is governed by an all Indigenous Advisory Council who reviews and approves recommendations made by a review committee that is entirely Indigenous-led. Community Foundations of Canada is supporting the collective as a delivery partner.

The IPRF provides immediate resources that address areas where there are gaps in service. This could include: emergency health care efforts, sustainable access to food and strengthened food systems, training and infrastructure to overcome connectivity challenges, innovation in employment, counselling and mental health supports, and Elders and Healers who provide counselling, traditional medicines and teachings to youth in their communities.

Who are we looking for?

We’re looking for a self-starter with a thoughtful, roll-up-your-sleeves attitude, who’s not afraid to dive in wherever necessary to get the job done. The right candidate will have a special mix of skills that combines a keen eye for detail; a warm demeanor that puts people at ease; significant autonomy; and a resilient and solution-oriented attitude. That person will have strong interpersonal skills, patience, and will genuinely enjoy helping people take advantage of opportunities and solve challenges. The right candidate will be comfortable in a fast-paced environment and will be able to keep focus amid competing priorities.

What does the role involve?

The role will involve a number of core components:

Generally, we are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the co-leaders, assisting in daily office needs, and managing the general administrative activities.

Responsibilities

  • Act as the point of contact
  • Undertake the tasks of receiving calls, take messages, and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Plan meetings and take detailed minutes
  • Produce reports, presentations, and briefs
  • Develop and carry out an efficient documentation and filing system
  • Answer and direct phone calls,
  • Assist in the preparation of regularly scheduled reports

Job Competencies:

  • Must have knowledge and understanding of the diverse Indigenous Nations, Communities & Peoples in Canada
  • Bilingualism (English and French) is an asset, and fluency of an Indigenous language is also considered an asset
  • Proven experience as an Administrative Assistant, or Executive Assistant
  • Excellent knowledge of MS Office, Google Suite
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality

Preference will be given to applicants who are citizens of one of the many Indigenous Nations in Canada

The Specs:

  • This is a full-time term contract position until February 2021 with the possibility of an extension depending on funding, within a highly dynamic and motivated team.
  • This position is ideally located in Ottawa. Other locations across Canada will be considered for the right candidate.
  • Compensation will be between $40,000 and $50,000 per year to commensurate with experience.

How to Apply:

Please submit a CV and cover letter to Lesley Inglis at linglis@communityfoundations.ca with the subject line Administrative Assistant, Indigenous Peoples Resiliency Fund. The deadline for applications is 5:00 pm EST, October 21, 2020.